When planning on attending a business conference as a representative of your company, it can be a nerve-wracking and stressful experience, particularly if you’re travelling far from home. You want to make sure that you are fully prepared for everything in the event that anything goes awry during the conference. Therefore, good planning and good packing is crucial when considering what might happen at a business event.
Take a look at five of our essential items you’ll want to pack in preparation for any upcoming business conference.
Card Case & Business Cards
A card case is a great idea as it keeps together all the business cards you collect throughout the conference. You’ll no longer need to sift through mountains of paperwork in order to get to the contact details of potential partners, as they are now all nicely organised within your card case. You will also want to print off your own business cards to hand out, as they make a great impression on other people. Exchanging cards is part of general etiquette at a conference, so make sure to print off enough copies to hand out.
When organising contact details after the event, we would recommend the CardScan mobile app, which allows you to take a photo of the business card. The application will then automatically add the relevant information to your phone’s contact list after your approval, making it quick and easy to collate contact details following an event.
The Three S’s; Sanitation Products, Snacks and Stationery
Sanitation Products; If the facilities at the event leave much to be desired, or if there are not enough facilities available to suit the ratio of attendees, it can be difficult to feel properly refreshed for the day ahead. Baby wipes and disinfectant hand gel are a good idea for business conferences as you can find yourself needing the extra help. In some cases, you might also want to disinfect a headset or a keyboard before using it, so baby wipes have several alternative purposes. A packet of pocket tissues are also always handy, just in case there is no paper in the bathrooms.
Snacks; Likewise in many cases the conference venue will provide food for the attendees, but it is important to bring some snacks just in case you miss a meal or you don’t like what has been provided. Granola bars and dried fruit and nuts are a good idea as they keep well and don’t give off a pungent odour.
Stationery; How can you take notes if you don’t have stationery! With most people turning to IPads and other tablets to take notes, you might feel that stationery is a bit obsolete, but stationery does not need batteries and can be great in a pinch. Always take a notepad and a couple of pens and pencils just in case.
External Battery Pack/Portable Charger
Whether the chosen venue is a hotel, a conference centre or an alternative venue, the chances are they’ll have charging ports or at the very least plug sockets where you will be able to charge your electronics. However business conferences can be hectic and busy times and you may find yourself at a loss for plug sockets, so at times like this an external battery pack is infinitely useful. The battery pack often comes with USB cables so if compatible with most types of mobile device nowadays. It is an essential part of any conference inventory for businessmen.
Reusable Water Bottle
There will be water fountains and water stations at the conference, however, they will mainly provide small paper cups or plastic cups. If you want to make sure you are properly hydrated throughout the entire event, take your own reusable water bottle which you can fill up at stations. It is also incredibly useful during long conference meetings or if you cannot find a water fountain in between travelling to and from meetings d presentations.
Adapters (anything you need to properly connect your computer)
It really helps to buy a small bag full of all the adapters you could possibly need for your computer. It is always better to be over-prepared as it will only look bad on you if you need a certain type of adapter and don’t have it for your presentation. Some conferences may have adapters ready, but it is recommended that you have everything you need for yourself, so that you can pretty much hook up your computer to any projector in order to show your presentation when it comes down to it.
While many conference centres should have all the facilities to suit your every need, over the course of the next few days (or the weekend if the event occurs over the weekend) the hygiene facilities and other features may start to strain under the pressure of the attendees, so being prepared for the worst is always useful. You might also find that you don’t have as much free time as you first thought at the start of the convention, so making sure you have everything you need to hand is essential as it saves time and stress from having to search around the event to find what you need. Preparedness is essential and shows good business sense, particularly at a conference!
Video: Packing List for a 5-Day Conference
Video credit – Tili Travels
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