When you’re running a business, storing important files and documents is an essential part of your working life, especially if you’re required to store paper copies of documents as well as keeping them backed up as files on a computer.
If you’re looking to create the ideal office space, filing cabinets are likely to play a very important role. Of course, we’re always looking to promote the very best in efficiency and quality when it comes to designing office interior, yet it’s also important to balance this with cheap filing cabinets for instance that give you the option of distributing your budget evenly.
Filing cabinets need to have a variety of essential features if they are to meet the requirements of most office environments. They should be highly durable so they don’t need replacing over time, they should give you as much space as you need to store essential documents and they have to be as secure as possible to maintain the strict levels of security most commercial environments look to promote.
If you’re wondering what makes a good filing cabinet, here are the essential features the filing cabinet in your office should have to give you the very best in office efficiency.
Durability
There’s no doubt that buying a filing cabinet should only be an issue once every 10-15 years or so. They should always possess the durability required to move from office to office if necessary without suffering any form of damage or losing their functionality.
This long term investment should have all the characteristics associated with durability, from steel framework to cope with heavyweights to outstanding functionality that is capable of lasting for many years without gradual deterioration.
There are a number of methods you can use to make your filing cabinets even more durable, such as applying a specialist coat of paint.
Security
Filing cabinets can be used to store all kinds of documents, some of which may be classified or restricted to the use of a select few employees. If this is the case, it’s important to maintain security through a filing cabinet with an efficient locking system of some kind.
You can store confidential information in any filing cabinet if it has the necessary security fittings and locking systems, so it’s important to take advantage of the many locking systems available on the market today. These could be combination locks, key locks or even electronic locks.
Remember that the security of a filing cabinet can only go so far, so it helps to keep your filing cabinet somewhere out of sight should anyone gain access to your office, such as underneath a desk or table area.
Available Space
Most office spaces will make this a top priority as available space promotes better levels of organisation. Increased storage space means that you can store plenty of documents over a significant amount of time, so you won’t have to think about getting an additional method of storage at any stage in the future.
If you’re particularly keen to get as much space as you can out of your filing cabinets, consider getting hold of vertical storage cabinets that allow for the storage of plenty of files all at one time.
If you find a cheap filing cabinet with all these essential features, you can rest assured that you’ve managed to acquire a storage method that possess optimal security, offers a vast amount of storage options and won’t be affected by any short term damage.
Mike James
Content Editor
www.whiteleysoffice.co.uk